New Hope Touchdown Club information Click Here
April 19, 2008 · Comments Off
April meeting
The April meeting is set for the 21st in conjunction with Coach Bradley’s mandatory parent meeting. The meeting will be held at the old football field (now soccer) on the east side of campus at 6:30pm.
Fundraiser
The Touchdown Club is holding a spring fundraiser by sponsoring a booth at the Market Street Festival in Columbus on May 3rd. We will be utilizing MudBugs crawfish to sell crawfish, potato and corn on the cob plates. We will need lots of volunteers to assist as we hope to sell about 1,000 plates. We intend to have a lot of fun with this so come on out to Market Street and pitch in to help. Email the club president Paul Guerry to let him know when and how you can help at guerryp (at) gmail.com.
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The next Touchdown Club meeting is scheduled for Feb 18th.
This is also the night of the Basketball Lady Trojans hosting Canton at New Hope Gym in the North Half Playoffs first round.
Therefore the Feb 18th meeting site has been changed to the Fieldhouse by the practice field on the east side of the school by the old football field (now the soccer field).
Board meets at 7pm, general membership at 7:30pm.
The Club Bylaws are at the bottom of this page.
Dec 17th meeting
Football Banquet January 5, 2008
The annual football banquet is scheduled for January
5th at 6:30pm. The menu is steak, baked potato and
salad and we are asking everyone to bring a desert
item. Anyone planning to attend other than the
players and coaches needs to pay 8 dollars per plate
to Paul Guerry by Friday December 21st. Paul’s email
address is guerryp@cableone.net, and the Club mailing address is
New Hope Touchdown Club
PO Box 5401
Columbus, Ms 39704
Letterman Jackets
Letterman jackets are scheduled to be available for
pickup starting Friday, December 21st at Sports
Specialty. Coach says that everyone who got fitted
for a jacket had one ordered. Contact Sports Specialty
for more information and the amount of your balance on
the jacket.
Weight lifting holiday schedule
The New Hope Football Team is lifting weights during
the holiday period. Thursday and Friday before
Christmas as well as the Thursday and Friday after
Christmas there will be weight training sessions at
the Trojan Fieldhouse at 10am. These are not
mandatory, but all the players are strongly encouraged
to come and keep the Trojan Football journey on track.
November 29th meeting
At the November 29th Touchdown Club meeting, the Football banquet was set for Saturday January 5th. There will be no charge for players or coaches, but for the remainder of those attending the cost will be 8 dollars.
Also, at the Nov. 29th meeting, the Club voted to allow the Club video camera to be used to film other events at New Hope School with a fee charged on the sale of any DVD’s or tapes sold.
Thanks to all those who worked to support the New Hope Trojans football team this year. We had a great year in support of our “never give up’ Trojans.
Volunteers worked to support the team in many ways. The most obvious way was at the Touchdown Club concession stand. But volunteers also sold mugs and shirts and ad signs, mowed grass, painted lines, numbers and letters on football fields, procured and/or prepared post-game meals, shot fireworks at games, took photos, filmed games, hauled ice to practices, tended hurt players, called games over cell phones for webcasts, ran the website, worked on the stadium setup and cleanup, and many, many more un-named volunteer tasks.
To Join the New Hope Touchdown Club send your name, address, email address, phone number and a dues check for 25 dollars to the treasurer at: New Hope Touchdown Club
PO Box 5401
Columbus, Ms 39704
CONSTITUTION AND BY-LAWS OF
THE NEW HOPE TOUCHDOWN CLUB
ARTICLE I. NAME The name of this organization shall be “The New Hope Touchdown Club.”ARTICLE II. PURPOSEIt shall be the purpose of this organization to support the New Hope School District in its endeavor to provide
opportunities for students to participate in the football program by working with and through the Principal/Athletic
Director, coaches, and other school administrators to assist in seeing that the needs are met in the areas of equipment,
travel needs, awards, facilities, and booster support.ARTICLE III. MEMBERSHIP AND DUESSection 1. Membership in the club shall not be denied any adult person. Any citizen of Lowndes County, City of
Columbus, including any faculty member, shall be eligible for membership. All football coaches shall become
members and are exempt from paying dues.Section 2. The annual dues shall be $25.00 per family.Section 3. Members will be notified in August each year that their dues are due and payable by the date of the first
meeting in September. Members who do not pay their dues by the first of October will forfeit their voting rights in the
club until their dues are paid up to date.Section 4. Any membership in the New Hope Touchdown Club may be revoked for just cause by a majority vote of the
Executive Board.
officers and grade representatives (grades 7-12) elected at large are considered Board members. The Head coach will
be an ex-officio member of all committees.
year and continue in office for one year.
Section 3. Vacancies in the Executive Board shall be filled by appointment from the remaining members of the
Executive Board.
Section 4. Any officer or board member of The New Hope Touchdown Club must resign his or her position if they miss 3
scheduled meetings in a row.
ARTICLE V. DUTIES OF THE OFFICERS
Section 1. President—The President shall be the chief executive officer of the organization and shall preside at all
general, special, and board meetings of the club. The President will appoint all committee chairmen. The president
will insure that each meeting is conducted according to the “Roberts Rules of Order.” The President shall exercise and
perform all the powers and the duties usual and incidental to the office of the President.
Section 2. Vice-President—The Vice-President shall act as President and perform all the duties of the President during
the President’s absence.
Section 3. Secretary—The Secretary shall be the custodian of the records of the organization and shall take and
transcribe the minutes of all meetings of the organization. The Secretary shall keep the official list of members by
name, address, and telephone number. The Secretary shall send or cause to be sent all communications, reports, and
announcements to the membership. The Secretary will prepare the agenda for every meeting. The Secretary shall act
in close harmony with all officers of the organization.
Section 4. Treasurer—The Treasurer shall keep an accurate record of all funds and financial transactions. The
Treasurer will make disbursements or money only with the approval by a majority vote of members attending a regular or
special called meeting of the club. Also the Treasurer is to maintain a minimum of $200.00 balance. In order to have a
balance lower than this would require the approval of the executive committee. The Treasurer shall make a report as to
the financial status of the organization at each regular meeting. The financial records shall be audited annually by a
committee of three (3), appointed by the President prior to the election of officers. All transactions by check will require
two approved signatures.
Section 5. Class Representatives Members—The Class Representatives Members shall assist in the overall operation of
the Club. The Class Representatives members will be considered board members. They shall vote and conduct the
business of the Club. They shall work with the other officers for the betterment of the athletes. The Class Representatives
may serve as committee chairmen. Class Representatives have the responsibility to notify parents of boys playing
football in the class they represent of any meetings of the board,or the Head Coach deems necessary for the team’s best
interest.
Section 6. The Head Coach will have the authority to disburse up to a sum of $500.00 on any item he deems necessary
with two approved signatures. Any amount over $500.00 will have to be approved by the club members on a night of a
scheduled meeting.
ARTICLE VI. DUTIES OF THE EXECUTIVE BOARD
The Executive board shall meet regularly and/or as needed to plan and implement programs and services that are
deemed related to the purpose by the majority of the Executive Board membership present at the meetings. It will be
the duty of this board to see that a balanced budget be maintained at all times.
ARTICLE VII. ELECTION OF OFFICERS AND BOARD MEMBERS
The Nominating committee shall submit to the membership at the May monthly meeting nominations for all officers and
board members. Nominations shall be accepted from the April monthly meeting to the Friday before the May monthly
meeting. A written ballot will be presented at the regular May meeting for election of officers and board members to
serve the following year. Newly elected officers will take office at the end of the May meeting.
ARTICLE VIII. COMMITTEES
Fundamental to the success of this organization are the tasks performed by the standing committees which shall be set
up as follows:
1. The President shall appoint the chairman of each committee.
2. The chairman of each committee shall appoint committee members as needed. The chairman shall present all
projects to the Executive board for approval prior to implementation.
3. The Executive Board shall have the authority to set up additional committees as deemed necessary.
4. Standing committees and their duties are as follows:
A. MEMBERSHIP COMMITTEE—shall be responsible for coordination of an annual membership drive with
information distributed through newspaper, schools, radio, personal solicitation, etc.
B. FUNDRAISER COMMITTEE—shall be responsible for activities to raise funds to support The New Hope
Touchdown Club other than membership. The Fundraiser Committee shall report to the Executive Board all plans for
approval.
C. PUBLICITY COMMITTEE—shall be responsible for all club publicity.
D. NOMINATING COMMITTEE—shall be responsible for submitting to the membership at the May monthly meeting,
nominations for all officers and board members. The Nominating Committee shall be responsible for conducting the
election and ensuring that all ballots are accounted for.
E. AUDIT COMMITTEE—shall be responsible for reviewing and presenting a report to the Executive Board by the
first meeting after the election.
F. CONCESSION COMMITTEE—shall be responsible for ensuring the Football concession is stocked and properly
staffed for events. Any concession stand bill over $500.00 does not need to be approved by board, but still has to have
two approved signatures.
ARTICLE IX. MEETINGS
Section 1. The New Hope Touchdown Club will meet at 7:30 P.M. on the 3rd Monday of each month throughout the
year. Except during the season we will have a meeting each week for a review of the previous football game.
Section 2. The regular Executive Board meetings will be held at 7:00 P.M. on the 3rd Monday of each month and
scheduled Executive board meetings will be called at the discretion of the President or the Vice-President.
Section 3. Each meeting will be conducted according to an agenda prepared by the Secretary. Any business to be
conducted at the next regular meeting must be submitted to the Secretary no later than the Friday prior to the next
regular meeting. Emergency additions to the agenda may be added if deemed necessary by the President.
Section 4. Special meetings of the membership may be called by the President or by any three members. The call for
the special meeting must state the business to be transacted and no business shall be transacted except that specified in
the call.
Section 5. Meetings will be open to all.
ARTICLE X. QUORUM
Section 1. A majority of the members of the Executive Board shall constitute a quorum at any meeting.
ARTICLE XI. AMENDMENTS
These laws may be amended at any regular meeting by a TWO-THIRDS vote of the members present. An amendment to
these laws will be voted on at the first regular meeting following its reading.
